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Real Estate Administration in Alberta

We’ll Take the Pain Out of Admin for You
Signing a Contract
What is Listing to Contract?

Once you’ve secured your listing with your clients, we’ll take care of the core admin tasks involved from that point until the accepted offer is received. This includes, but not limited to, pulling the land title, preparing the contract, booking the measurements and photos, listing input on MLS, submitting the listing documents to your brokerage, preparing any amendments, and more.

What Are The Benefits?

We have a detailed electronic checklist to ensure every step is taken care of for every listing, so you don’t have to worry. We’re experienced and well-trained in Real Estate administration, so you don’t need to commit to hiring and training your own assistant; we’re ready to hit the ground running. While we take care of your files, you can spend time on your business, knowing that everything is being taken care of behind the scenes.

Image by Scott Graham
Modern House
How Does it Work?

All we need to get started is a listing address. Then, we’ll send you an email with the remaining information we need to put everything together and make the process seamless. Good communication is vital on both sides and we’ll keep you informed every step of the way.

Why Work with Us?

  • Focus your attention on building your business, rather than being weighed down by the tasks of your business

  • Free up your time by focusing on revenue generating activities

  • We’re an affordable solution to having your own administration assistant

  • Our flat-fee admin services make it easy for you to budget

  • No commitment – use The Admin Hub as much or as little as you need

  • No advertising or hiring fees

  • No training required – we’re ready to hit the ground running

  • Save money on office space fees, computers, phone lines

  • No employee benefits, CPP, or tax deductions; since we’re a business expense, we can save you money

  • No holiday pay and sick days are a thing of the past

  • Play to your strengths, they’re your greatest assets

  • Invest in the future of your business today, not tomorrow

Admin Real Estate Alberta

WHAT YOU CAN EXPECT

Office Desk

1

We’ll send you our Engagement Agreement to review, acknowledge and sign. This doesn’t tie you into our services, it just sets out how we’ll work together.

Signing a Contract

2

We’ll send you the Unlicensed REALTOR® Assistant Form for you and your broker to sign to allow us to obtain our own Public ID from CREB for you.

Image by Thought Catalog

3

We’ll send you a Google form to complete to have a better understanding of your business and how you work.

Aerial View of a Houses
What’s Included?

Listing to Contract

Prior to Active

​

  • Pull Land Title

  • Pull CAD

  • Pull Bylaws

  • Request Condo Plan from CREB

  • Prepare ESRA

  • Prepare CRG

  • Prepare COVID forms

  • Prepare Condo Property Schedule

  • Prepare Dower Consent

  • Send Listing documents for signing

  • Obtain ID and occupation from REALTOR®

  • Prepare FINTRAC

  • Book photos/measurements/Matterport

  • Order sign-up

  • Preload in Pillar9

  • Activate listing

  • All related listing documents to be saved to REALTORS® preferred storage

  • Email REALTOR® 1 week before listing expiry and date of expiry

Active Listing

​

  • Input showing instruction in Showing Time

  • Save PDF of MLS listing and save to REALTORS® preferred storage

  • Forward photos to preferred supplier to prepare brochures

  • Prepare listing input in brokerage system

  • Send listing documents to brokerage

  • Add open house to Pillar9

ESRA Amendments

​

  • Prepare amendments

  • Send amendments for signing

  • Edit Pillar9

  • Send ShowingTime notification if price change

  • Send amendments to brokerage

​

Termination

​

  • Prepare termination

  • Send for signing to the seller and broker

  • Order sign down

  • Send termination to brokerage

​

Listing Expiry

​

  • Order sign down

Aerial View of a Houses

Re-List

Providing the re-list is within 6 months of expiry of original listing. If outside of 6 months, the full Listing to Contract fee applies.

Prior to Active Re-List

​

  • Prepare new listing documents

  • Send to clients for signing

  • Preload in Pillar9

  • Activate listing

  • All related listing documents to be saved to REALTORS® preferred storage

  • Email REALTOR® 1 week before listing expiry and date of expiry

Active Re-List

​

  • Input showing instruction in ShowingTime

  • Send listing documents to brokerage

  • Email REALTOR® 1 week before listing expiry and date of expiry

  • Forward photos to preferred supplier to prepare brochures

  • Send listing documents to brokerage

  • Add open house to Pillar9

ESRA Amendments

​

  • Prepare amendments

  • Send amendments for signing

  • Edit Pillar9

  • Send ShowingTime notification if price change

  • Send amendments to brokerage

​

Termination

​

  • Prepare termination

  • Send for signing to the seller and broker

  • Order sign down

  • Send termination to brokerage

​

Listing Expiry

​

  • Order sign down

Business Meeting

Real Estate Administration

Are you ready to free your time to grow your business?
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